CRM for Property Management Companies

• The problem

  A tenant texts about a leaking water heater and the message sits in one manager's phone.

  In Kompot.ai

  Texts, calls, WhatsApp and email land in one conversation log on the tenant's record. You turn the request into a job with the unit address, the tenant's photos and a time window, assign your maintenance tech and note the plumber you called.

• The problem

  A lease expires, nobody offered a renewal, and the tenant goes month-to-month or moves out.

  In Kompot.ai

  The lease end date is a field on the tenant. A scheduled workflow creates a renewal task ahead of time and messages the tenant, and the renewal addendum goes out for e-signature to every leaseholder.

• The problem

  At move-out there is an argument about the deposit and no record of the unit's condition.

  In Kompot.ai

  Move-in and move-out inspections are jobs with photos and notes attached, kept on the tenant's record next to the signed lease. When the deposit is questioned, you open both inspections.

• The problem

  An owner calls asking what was done about the roof, and you dig through old emails to answer.

  In Kompot.ai

  Each owner is a contact with their properties in custom fields, and a project per property groups its jobs and invoices. Share the project by link and the owner reads the tasks and comments instead of calling.

• The problem

  A vacant unit draws a pile of inquiries, and half of them never get a showing time.

  In Kompot.ai

  Every inquiry becomes a contact and an opportunity that moves through inquiry, showing, application, lease signed. The prospect picks a showing slot on your online booking page, and it lands on the shared calendar.

What you keep on record

Leases

Start and end dates, rent amount and deposit as fields on the tenant, with the signed lease and addenda stored as documents.

Units and owners

Each owner's properties, unit numbers and management agreement date in custom fields on the owner's contact.

Maintenance history

Every work order for a unit with its photos, notes, assigned tech and date, on the job board and on the tenant's page.

Vendors

Plumbers, electricians and cleaners as contacts, with their trade, service area and your notes on past work.

Questions owners ask

Can tenants pay rent online through Kompot.ai?

You can send rent as a monthly subscription invoice with a payment link, paid by card through Stripe or PayPal. A part payment recorded by your staff shows on the invoice, and overdue invoices are flagged. It is not a rent ledger: owner funds and statements stay in your accounting.

How do maintenance techs and outside vendors see their work orders?

Your techs sign in from a phone's browser, see the jobs assigned to them with address, photos and time window, and update the stage. For an outside vendor you send the details by message or email.

Can a lease be signed by several tenants and the owner?

Yes. The lease is a template with merge fields for names, unit, dates and rent. You add each signer, send it by email, link or QR code, and every signature is recorded in the audit trail. The signed lease exports to PDF.

We manage for many owners. How does each one see only their own property?

Share the project for an owner's property by link. The owner sees the tasks and progress notes for that property only and can leave a comment. Inside your team, a role sets which sections a person can open, so a tech can be kept out of invoices and reports.