CRM for Financial Planners

• The problem

  A prospect referred by an accountant has a first meeting, says “let me think”, and is never contacted again.

  In Kompot.ai

  Each prospect is an opportunity in a pipeline with your stages — referred, discovery meeting, proposal, agreement signed. A workflow creates a follow-up task when the stage changes, and the referral source is a field on the contact, so you see which accountant or attorney sends you clients.

• The problem

  Annual review meetings are tracked in a spreadsheet, and some clients go a long time without one.

  In Kompot.ai

  Keep the next review date as a date field on the client. A scheduled workflow emails the client a link to your online booking page ahead of that date and creates a task for the planner, and the booked meeting shows on the shared calendar.

• The problem

  Before a review you chase the client for statements and policy documents over several emails.

  In Kompot.ai

  Send the document list as a saved reply and attach what comes back as files on the client's record. A task with subtasks — one per statement or policy — shows what is still missing, so your associate knows what to ask for before the meeting.

• The problem

  What the client said about retiring early is in one planner's notebook.

  In Kompot.ai

  Meeting notes go on the client's record next to recorded and transcribed calls, emails and messages. Custom fields hold the household facts — spouse, children, employer, target retirement date — so a colleague covering the meeting reads the same history.

• The problem

  Ongoing planning fees are invoiced by hand, and a few always have to be chased.

  In Kompot.ai

  Bill an ongoing planning fee as a subscription invoice, monthly or yearly, and a one-off plan as an invoice with a card payment link. Payments are recorded against the invoice, partial ones included, and a fee that is past due is flagged.

What you keep on record

Household details

Spouse, children, employers and target retirement date as custom fields on the client.

Review schedule

Last and next review date on the client, with each review meeting on the shared calendar.

Client documents

Statements, policies and signed client agreements attached to the client, with the e-signature audit trail.

Referral sources

Accountants and attorneys kept as partner contacts, and a field on each client showing who introduced them.

Questions owners ask

Does the AI employee give financial advice to clients?

No. It answers from your instructions and knowledge base — how your process works, what to bring to a meeting, how to book a review — and passes everything else to a person. AI employees are part of the Full Service plan, and you decide what they may answer.

Can I see when each client's next annual review is due?

Yes. Store the next review date as a date field on the client. A scheduled workflow creates a task for the planner and sends the client an email with your booking link before the date, and the meeting lands on the calendar.

Can both spouses sign the client agreement electronically?

Yes. A document template with merge fields is sent by email or link to several signers. Each signature is recorded in an audit trail, and the signed agreement is exported as a PDF and stays on the client's record.

Does it connect to custodians or financial planning software?

No. Kompot.ai keeps the relationship side: contacts, meetings, notes, documents, tasks and fee invoices. Account balances and plan calculations stay in the tools you already use for them; you can attach their reports to the client as files.