CRM for Tattoo Studios

• The problem

  A client books a full-day session, pays no deposit and does not show up.

  In Kompot.ai

  Send the deposit as an invoice with a payment link as soon as the date is agreed, and move the opportunity to booked only when it is paid. On the day of the session the rest of the price goes on a second invoice, with the deposit already taken off.

• The problem

  Ideas, reference photos and placement notes are spread across each artist's own messenger.

  In Kompot.ai

  Whatever the client sends through WhatsApp, Telegram, Facebook Messenger or the website chat is kept in one conversation log on their record, reference photos included. Placement, size and style go into custom fields, so the artist reads the whole idea before drawing the sketch.

• The problem

  Paper consent forms pile up in a drawer and cannot be found when you need one.

  In Kompot.ai

  Put the consent form in documents as a template and show its QR code at the front desk. The client reads and signs on their own phone before the session, and the signed PDF with its audit trail is stored on their record.

• The problem

  A sleeve takes several sessions, and the next one is never booked before the client leaves.

  In Kompot.ai

  Run a large piece as a project: each session is a job with its artist and time window on the calendar. Notes and photos of the progress stay on the project, and an open task for the next session shows who still has unfinished work.

• The problem

  Clients message about peeling and itching, and touch-ups are forgotten once the tattoo heals.

  In Kompot.ai

  A workflow sends your aftercare instructions as a message when the session job is marked done, and the same text lives in a public knowledge base category. A scheduled follow-up then creates a task to invite the client for a healed check and a touch-up.

What you keep on record

The piece

Style, placement, size, color or black and grey, and the approved sketch — custom fields and files on the client.

Consent forms

A signed consent form for each session, stored as a PDF document with an audit trail on the client's record.

Sessions

Each session as a job with its artist, date and length, plus progress photos for multi-session work.

Rates and deposits

Hourly and day rates per artist, flash prices, deposit amounts and touch-up terms in your price list.

Questions owners ask

Can clients sign the consent form on their phone?

Yes. The form is a document template: the client opens it by QR code or link and signs before the session. You keep a PDF with an audit trail on the client's record. The wording of the form and what your local rules require stay your responsibility.

How do deposits for a booked session work?

Issue the deposit as its own invoice with a payment link, and the client pays it by card through Stripe or PayPal. On the day you invoice the rest of the price separately. Your deposit policy can be part of the document the client signs.

Does every artist get their own calendar and clients?

Sessions are jobs assigned to an artist and shown on the shared calendar, which syncs with Google Calendar. The client list is shared across the studio: roles and permissions work by section, so an artist can be shut out of invoices or reports, but not out of another artist's clients.

Can clients book a consultation without messaging back and forth?

Yes. The online booking page shows free consultation slots, and the client picks one. For the tattoo session itself most studios confirm the date by hand after the design and the deposit, and that stays your decision.