CRM for DJs & Entertainment Services

• The problem

  Two clients ask about the same Saturday, and you hold the date for the one who never pays.

  In Kompot.ai

  Each inquiry is an opportunity with the event date on it, and the date goes on the shared calendar only when the contract is signed and the deposit invoice is paid through the payment link. Until then the stage on the board shows the date is merely offered.

• The problem

  The must-play list, the do-not-play list and the first dance song arrive in pieces.

  In Kompot.ai

  Share the event's project with the client by link: the planning tasks — song lists, announcements, the order of the night — are there to see and comment on. The final lists are attached to the event as a file, so the DJ reads them from one place the night before.

• The problem

  The DJ arrives and learns that load-in is through the kitchen and the music must stop early.

  In Kompot.ai

  The event is a job with the venue's address, the load-in and performance window and the DJ assigned. Notes hold the venue contact, the power supply, the sound cutoff and where to park, and the venue coordinator is saved as a contact you will meet again next season.

• The problem

  You run several DJs and MCs, and it is unclear who plays which event this weekend.

  In Kompot.ai

  Assign each event job to a DJ or an MC and see the weekend on the shared calendar, synced with Google Calendar. Each performer opens their events on a phone: time, address, client notes, song lists and the sound and lighting package that was sold.

• The problem

  The balance is due before the event, and you end up asking for it at the venue door.

  In Kompot.ai

  The deposit and the balance are separate invoices, so the amount still owed is always in view. A scheduled workflow sends the client a reminder ahead of the event date, and the balance invoice is flagged overdue if the day arrives unpaid.

What you keep on record

Event details

Date, event type, guest count, venue and the load-in and performance window, on the event job.

Music and announcements

Must-play and do-not-play lists, first dance, entrance order and names to pronounce, as files and notes.

Venues and planners

Venue coordinators and planners as contacts, with notes on power, load-in and sound limits at each venue.

Packages and add-ons

Performance hours, MC service, lighting, photo booth and extra hours as items in your price list.

Questions owners ask

How do I hold a date with a contract and a deposit?

Send the contract from a template and the client signs it online, by email or link, with an audit trail. The deposit is its own invoice, paid by card through its payment link, and the balance is billed on a second invoice. Mark the date as booked once the contract and the deposit are done.

How do clients send their song requests?

Share the event's project by link and the client comments on the planning tasks, or sends the lists by email, WhatsApp or Telegram — every message lands in their conversation log. Attach the final must-play and do-not-play lists to the event job.

Can each of my DJs see their own events?

Yes. Assign the event job to a DJ or an MC and it appears on the calendar with the venue address, times and notes. They open it in a phone's browser. Roles and permissions work by section, so a performer need not see invoices, reports or settings.

Does it show whether a date is still free?

Booked events are on the shared calendar, synced with Google Calendar, so you see at once whether a DJ is taken that night. Dates you have only quoted are opportunities in the pipeline, so an offered date and a booked one are not confused.