CRM for Tutoring Businesses

• The problem

  A parent asks how the lessons are going and the tutor has nothing written down to show.

  In Kompot.ai

  After each lesson the tutor adds a note to the student's record: topic covered, homework set, what still does not stick. A project for the student can be shared with the parent by link, so they see the homework tasks and can comment on them.

• The problem

  Lessons get moved by text message, and a student shows up at an hour the tutor gave away.

  In Kompot.ai

  Every lesson is on the shared calendar under its tutor and syncs with Google Calendar. A parent who needs another time picks a free slot on your booking page, which emails the family a confirmation with a calendar invitation and reminders before the lesson.

• The problem

  Tuition is collected lesson by lesson, in cash and bank transfers nobody reconciles.

  In Kompot.ai

  Bill regular students with a subscription invoice issued weekly or monthly, with a payment link the parent opens on a phone. Payments are recorded against the invoice, and an overdue one is flagged before the next lesson, not at the end of the semester.

• The problem

  Inquiries pour in each September and before finals, and the slow reply loses the student.

  In Kompot.ai

  Messages from WhatsApp, Telegram, email and the website chat land in one conversation log, and an unknown number becomes a new contact. A saved reply with your subjects and rates goes out right away, with the link to book a trial lesson.

• The problem

  With several tutors you cannot tell who teaches which student, in what subject, on which day.

  In Kompot.ai

  The student's record holds the grade, the subject, the assigned tutor and the exam date as custom fields. Roles and permissions keep tutors out of invoices and reports, while you see every lesson on the calendar and every unpaid tuition invoice.

What you keep on record

Student and parent

The parent as the paying contact, with the student's name, grade, school and the parent's preferred messenger as custom fields.

Subjects and goals

Subject, current grade, target exam and its date — fields you can filter by when exam season comes.

Lesson notes

A note after every lesson on the student's record: topic, homework set, mock test results, with scanned worksheets attached as files.

Tuition and payments

Lesson rates per subject in the price list; each family's subscription invoices, payments and overdue amounts on their record.

Questions owners ask

Can one record hold both the parent who pays and the student who studies?

Yes. Keep the parent as the contact that receives invoices and reminders, and add the student's name, grade, subject and exam date as custom fields. Lesson notes, messages and payments for that family sit on the same page.

Can parents book a lesson time without calling me?

Yes. They choose a free slot on your public booking page and the lesson appears on the tutor's calendar, which syncs with Google Calendar. The booking page emails the family a confirmation and reminders before the lesson.

How do I bill families who pay by the month?

Set up a subscription invoice for the family, billed weekly or monthly. Each invoice has a payment link for card payment through Stripe or PayPal, a payment you take in cash is recorded against it, and late tuition is marked overdue.

How do I show parents what their child has covered?

Write a note on the student's record after each lesson and keep homework as tasks in a project for that student. Share the project with the parent by link: they see the tasks and can leave comments.