CRM for Driving Schools

• The problem

  Students book drives by texting the instructor, and the office has no idea whose car is free.

  In Kompot.ai

  Each instructor has a booking page with their weekly availability. A student picks a free slot, and the drive lands on that instructor's calendar as a meeting with the pick-up location. The office sees every instructor's day on the shared calendar instead of asking by text.

• The problem

  Nobody knows how many hours a student has driven without leafing through the instructor's paper log.

  In Kompot.ai

  After every drive the instructor adds a note to the student's record: parking, lane changes or highway driving. Hours completed and hours remaining are custom fields the instructor updates from a phone after the lesson.

• The problem

  A learner permit expires or a road test date slips by, and the student finds out at the testing office.

  In Kompot.ai

  The permit number, its expiry and the road test date are fields on the student. A scheduled workflow messages the student and the parent ahead of each date and creates a task for the office to check that the required hours are done.

• The problem

  The course fee is paid in installments, and nobody knows who still owes before the road test.

  In Kompot.ai

  Bill each installment as its own invoice with a payment link, or record installments paid at the office against one course invoice. The overdue flag shows who is behind, so the office settles the balance before the school car is booked for the test.

• The problem

  A teenager's enrollment needs a parent's signature, and the paper contract takes weeks to come back.

  In Kompot.ai

  The training contract is a template filled with the student's details and sent to both the student and the parent for e-signature — several signers are supported. The signed PDF with its audit trail sits on the student's record.

What you keep on record

Permit and test dates

Learner permit number, its expiry date and the booked road test date as custom fields on the student.

Hours behind the wheel

The instructor's note after every drive on the student's record, with hours done and hours remaining in fields the instructor updates.

Training contract

The enrollment contract signed electronically by the student and, for a minor, by the parent; stored as a PDF.

Courses and fees

The full course, extra driving hours, use of the school car on test day and refresher lessons in the price list for invoices.

Questions owners ask

Can students book their own behind-the-wheel lessons?

Yes. The online booking page shows free time slots and the student picks one. The lesson appears as a meeting on the instructor's calendar with the pick-up location, and the student gets an email confirmation with a calendar invitation and reminders before the drive.

How do we keep a record of each student's driving hours?

After each drive the instructor adds a note to the student's record on what was practiced. Hours completed and hours still required are custom fields on the student that the instructor updates from a phone.

Can a parent sign the contract and pay for a teenager?

Yes. The contract is sent for e-signature to several signers, so the student and the parent each sign from their own phone. Invoices go to the parent with a payment link; each installment can be an invoice of its own, and a payment made at the office is recorded by your staff.

Can instructors use it from the car?

Yes, on a phone, between two students. The instructor opens the browser, sees the day's drives with pick-up locations on the calendar, reads the notes from the student's earlier lessons, adds a new one and updates the hours driven before the next student gets in.