CRM for Private Music Teachers

• The problem

  A student cancels on the day, and the make-up lesson is promised but never scheduled.

  In Kompot.ai

  Mark the missed lesson in a custom field on the student and send the family the link to your booking page, which offers the gaps left in your teaching week. The make-up time they pick goes straight onto your calendar.

• The problem

  At the start of every month you chase tuition by text instead of teaching.

  In Kompot.ai

  A subscription invoice goes to each family monthly with a payment link, so the parent pays by card from a phone. You open the list of invoices, see which are overdue, and a scheduled workflow can send the reminder in your place.

• The problem

  You forget which étude you assigned last week until the student opens the book.

  In Kompot.ai

  Add a note to the student's record as the lesson ends: the scale, the étude, the bars to practice slowly, the tempo you are aiming for. Before the next lesson you open the record on your phone and pick up exactly where you stopped.

• The problem

  Recital planning lives on sticky notes: who plays what, who needs an accompanist, who has not confirmed.

  In Kompot.ai

  Make the recital a project with a task per student — piece chosen, memorized, played at the dress rehearsal. Keep the piece and its composer in fields on the student, and send every family the date, the hall address and the call time in one email campaign.

• The problem

  A parent asks about lessons while you are teaching, and by evening they have found another teacher.

  In Kompot.ai

  Messages from WhatsApp, Telegram, email and your website chat collect in one history, and a new number becomes a contact. A saved reply with your instruments, the ages you teach and the trial lesson link goes out in the minute between two students.

What you keep on record

Student profile

Instrument, level, method book, current pieces and the parent's contact details as custom fields on one record.

Practice assignments

What was assigned and how it went, written as a note after each lesson and read on your phone before the next one.

Studio policy

Your cancellation and make-up rules as a document the parent signs electronically when lessons begin.

Recital program

A project with one task per performer, plus the piece and composer stored on each student for the printed program.

Questions owners ask

I teach alone. Is this too much system for one teacher?

No. A solo teacher uses a small part of it: family contacts, the calendar, lesson notes, the booking page and monthly invoices, all opened in a phone's browser between lessons. You can start on the Free plan with your list of families and your trial-lesson inquiries as opportunities; the rest comes with the paid plans.

How do I keep track of make-up lessons?

Note each missed lesson in a field on the student's record. Send the family your booking page link; they choose one of your free slots and it appears on your calendar. Once the make-up lesson is taught, you clear the field.

Can tuition invoices go out every month without me writing them?

Yes. Set up a subscription invoice for each family once, with a line for the weekly lessons. It is issued every month with a link to pay by card, and you see which families have not paid yet. A recital fee or sheet music goes on a separate invoice.

Can it help me organize the spring recital?

Yes. Create a project for the recital with a task for each performer, keep the pieces in fields on the students, and email all families the date and hall details as a campaign. The dress rehearsal goes on your calendar like any lesson.