CRM and business software · Wellness & Fitness
CRM for Yoga Studios
New students, waivers, privates, workshops and teacher trainings in one system — so the front desk knows who came once and who is ready for monthly dues.
Free forever for up to 3 users. Paid plans from $199 a month.
What goes wrong, and what we do about it
A studio fills in September and January and thins out in summer. New students arrive on an intro offer, take a few classes and drift away unless someone at the front desk notices. Around the timetable sits everything else: a sub to find before the morning class, a workshop to fill, teacher training applicants who pay in installments. Most of it lives in a group chat and a spreadsheet.
The problem
A new student finishes the intro offer and never comes back.
In Kompot.ai
Keep the intro start date and how the student found you as fields on the contact. A scheduled workflow messages them when the offer is about to end and sets a task for the front desk, so the talk about a monthly pass happens while they still remember the studio.
The problem
A teacher is ill at dawn and the request for a sub sinks in the group chat.
In Kompot.ai
Create a task for the class that needs covering, with a due time and the studio manager as a watcher. Once a sub takes it, the class on the shared calendar is updated and shows in each teacher's Google Calendar.
The problem
Teacher training applications, deposits and installments sit in a spreadsheet.
In Kompot.ai
Each applicant is an opportunity moving from application to interview to enrolled. The deposit and each installment are separate invoices with their own payment links, so you see what has been paid and what is overdue, and the enrollment agreement is signed online.
The problem
The waiver clipboard at the front desk holds up the line before class.
In Kompot.ai
The liability waiver is a document template. A new student scans a QR code at the desk and signs on their own phone; the signed PDF is saved on their contact, and you can check it before they unroll a mat.
The problem
A weekend workshop is announced on a poster and the room stays half empty.
In Kompot.ai
Mark what each student practices — yin, prenatal, ashtanga — in a custom field and send an email campaign to that segment only. A spot is paid through an invoice with a payment link, so you know who is really coming.
How one order runs
From a first-class question to paid monthly dues
A beginner asks a question
Someone asks in the website chat which class suits a beginner. A contact is created, and the front desk replies with a saved answer about levels and what to bring.
Waiver and first class
At the desk the student signs the waiver by QR code. The date of the first visit and the intro offer they took go into fields on their contact.
Follow-up after the intro
Before the intro offer ends, a workflow sends the student a message and gives the desk a task to talk to them after class.
Dues, passes and payment
A pass or a workshop spot is invoiced with a payment link. Monthly unlimited dues run as a subscription invoice, and unpaid ones are flagged as overdue.
What you keep on record
- Student profile
- Experience level, preferred styles and anything the student wants the teacher to know, as custom fields on the contact.
- Signed waivers
- The liability waiver with its audit trail, stored as a PDF document on each student.
- Teachers and subs
- Each teacher as a contact with the styles they teach and the days they can cover, plus their signed contractor agreement.
- Passes, privates, workshops
- Drop-ins, monthly dues, private sessions, workshops and teacher training tuition in your price list.
Digital employees · Full Service plan
Where an AI employee steps in for Yoga Studios
The moment
At night someone writes: I have never done yoga, which class should I come to?
The AI employee tells them what your knowledge base says: which classes are for beginners, whether mats are provided, when to arrive. It creates a contact, and if the person mentions pregnancy or an injury it hands the question to a teacher.
The moment
The phone rings during class while nobody is at the front desk.
The voice agent answers, gives the studio's hours and says where to find the timetable, as your instructions tell it, and takes the caller's name. Calls about renting the room are transferred to the owner. You find the summary of the call on the caller's contact after class.
The moment
An office manager asks in the chat about a weekly class for their team.
The AI employee asks about group size, the space and preferred days, records it all on a new contact and creates an opportunity for the owner, who then sends an estimate for the corporate classes.
Questions owners ask
- What can students book online through Kompot.ai?
- The public booking page lets a person pick a free time slot. Studios use it for private sessions, new-student consultations and viewings of the room for rent; each booking lands on the shared calendar next to the teachers' schedule.
- How do I bill monthly unlimited dues?
- Set the dues up as a subscription invoice issued every month or every year. The student pays by card through the payment link, the payment is saved on their contact, and an unpaid invoice is flagged as overdue.
- Can teachers see the schedule without seeing payments?
- Yes. Roles and permissions decide what a teacher, the front desk and the owner each see. A teacher can be given the calendar, their tasks and the sub requests, while invoices and tuition payments stay with the owner and the studio manager.
- How do I tell students about a timetable change or a retreat?
- Write one email campaign and send it to a segment of contacts: everyone who practices yin, or the students who joined this autumn. Questions that come back one by one land in each student's conversation history.
What it costs
Free for up to 3 users, with every feature: bring your own AI. $199 a month adds our built-in AI and moving your data over. $499 a month: we set everything up and support it every month.
Related industries
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